We are committed to protecting your privacy and will only use the information that we collect about you lawfully. This policy is intended to give you an understanding of how and why we use the information you provide to us both online and otherwise.
Please read this policy carefully to understand how we will collect, use and store your data. We may update this policy from time to time without notice to you, so please check it regularly.
We collect information to allow us to:
(a) provide you with the information, goods or service you have requested from us, including books and any other paid for publications;
(b) to provide you with information which we think you will be interested in;
(c) to invite you to events that we organise, whether virtual or in person;
(d) to raise funds and raise general awareness of our work; and
(e) so we can improve how we communicate with you and how we operate more generally.
We collect information whenever you interact with us, for example, if you provide us with your details for any reason (through our Website or otherwise), buy books or other publications from us, sign up to receive information from us, or donate to us.
The personal data we collect can include:
(a) your full name;
(b) postal address;
(c) telephone number(s);
(d) email address;
(e) records of your correspondence with us;
(f) details of your education, including academic qualifications, publications and/or general achievements;
(g) details of academic and/or pastoral references;
(h) records of your attendance at events;
(i) donation and gift aid and other payment details; and
(j) information you enter onto the Website.
We may sometimes, in addition to the above, ask you to provide information about your religious affiliation. However, this is completely voluntary, and we will never collect sensitive personal data such as this without your explicit consent.
There is also information about your computer hardware and software that is automatically collected by us. This information can include: your IP address (the unique identifying number of a computer), the browser you use, for example Google Chrome, Safari, Firefox etc., domain names, access times and referring Website addresses. This information is used by Us for the operation of the Website, to maintain quality of the service, and to provide general statistics regarding use of the Website.
We will process your data for the following reasons:
(a) To administer our events;
(b) To deliver services, publications and/or other materials and information you have requested from us, including subscriptions;
(c) To process payment for and deliver goods you purchase from us;
(d) To administer any donation you make to us.
(e) Where you have consented, to send you information that we think you may be interested in, including updates on our work, fundraising appeals and invitations to events by e-mail;
(f) To contact you about making a donation, donating in memory, leaving a gift in your will, or for any other fundraising channel you have expressed an interest in;
(g) For our own internal administrative purposes and to keep a record of your relationship with us;
(h) To manage your communication preferences;
(i) To assist with our recruitment decisions;
(j) To manage our employment relationship with you when you are an employee;
(k) To carry out research to find out more information about our applicants’ and supporters’ backgrounds and interests (for example, academic and/or theological background; and
(l) To comply with applicable laws and regulations, and requests from statutory agencies.
The legal basis that we rely on for processing your data is either where: you have provided your consent to us using your data in a certain way; it is necessary for compliance with a legal obligation to which we are subject; or where it is in our legitimate interests to do so, provided this is not unwarranted by reason of prejudice to you. Our legitimate interest in these cases is to raise funds in pursuance of our charitable purposes. When we process your personal information for our legitimate interests, we make sure to consider and balance any potential impact on you (both positive and negative), and your rights under data protection laws. We will not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
We will contact you by email, and where you have provided consent, also by telephone, with communications to let you know about our events and activities that might be of particular interest to you; about our work more generally; and to request donations and provide you with information about and the opportunity to participate in our fundraising activities. We may also send you surveys and requests for information from time to time. We may send you details of carefully selected third party events and initiatives too. We provide the opportunity for you to opt out from receiving our marketing communications every time we contact you.
You can opt out from receiving our marketing communications, or update your contact preferences at any time by emailing: email@example.com.
We do not share, sell or rent your information to third parties for marketing purposes. We will not otherwise disclose your personal information unless required to do so by a regulatory agency or law.
We may allow our staff, consultants and/or external providers acting on our behalf to access and use your information in order to process it for the purposes for which you have provided to us (e.g. to deliver mailings, to analyse data and to process payments). We only provide them with the information they need to deliver the relevant service, and we make sure your information is treated with the same level of care as if we were handling it directly.
We aim to ensure that there are appropriate physical, technical and managerial controls in place to protect your personal details. [For example, any payment transactions will be encrypted using SSL technology.]
Your information is only accessible by appropriately trained staff, volunteers and contractors.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We encourage you to review the privacy statements of websites you choose to link to from the Website so that you can understand how those sites collect, use and share your information. We are not responsible for the privacy statements or other content on sites outside of the Website.
The information we collect from you may be transferred to and processed and/or stored at a destination outside the European Economic Area (“EEA”). If we send your personal data outside the EEA we will take reasonable steps to ensure that the recipient implements appropriate measures to protect your information.
We will keep your personal data for no longer than is necessary for the purposes for which it is processed, in accordance with our Data Retention Policy. If you request to receive no further contact from us, we will keep some basic information about you on our suppression list in order to avoid sending you unwanted materials in the future.
You have the right to request details of the information that we hold about you. If you would like to do so please contact us using the details below. We also want to make sure that your personal information is accurate and up to date. Please let us know if your details change. You may also ask us to correct or remove information you think is inaccurate.
You can also opt out of receiving all or some of our marketing/ fundraising communications or request that we stop processing data about you for certain purposes (e.g. profiling) at any time by contacting us using the details below.
Please let us know if you have any queries or concerns about the way that your data is being processed by contacting us using the details below. You are also entitled to make a complaint to the Information Commissioner’s office, and for further information see the Information Commissioner’s guidance here https://ico.org.uk/for-the-public/personal-information.
By the contact form on the website: www.kirbylaingcentre.co.uk/#contact. Or write to us at: The Kirby Laing Centre for Public Theology in Cambridge, Margaret Beaufort Institute, 12-14 Grange Road, Cambridge, CB3 9DU.